Terms and conditions
Please read our Terms and Conditions thoroughly before making a booking.
Contracts & Booking requirements
Bookings will be confirmed only upon receipt of an agreed deposit. You will receive a written contract soon after the deposit has been paid. The purpose of the written contract is to confirm the details of the engagement, not to secure the engagement. Any agreed booking (whether by written, verbal or electronic means) will constitute a legally binding contract which incorporates the following non-negotiable terms and conditions of booking. Non-completion or non-return of the contract does not therefore terminate the original agreement.
Venue Requirements
While the artiste(s) will consult with the venue once a booking has been made you, the client must also ensure that the venue is suitable for the artistes performance.
The venue must provide a safe and adequate source of power suitable for the artistes PA, Stage lighting and equipment. We require a minimum of 2 x 13 amp main sockets for the PA and lighting system.
The venue must provide a safe, dry and even performance area of sufficient size to accommodate the performance of the artiste(s) with appropriate licenses and no inhibiting noise limiters. The stage area must be flat, dry and even and made from a solid material of sufficient strength to support the band/artiste and their equipment.
Overnight Acommodation
If the venue is more than 2hrs drive from the home/base of the artiste(s) the client will be required to arrange and pay for suitable overnight acommodation for the artiste(s).
Parking and Vehicle Access
The artiste(s) must be able to unload their vehicle(s) close to the performance area. The route from the parking area to the performance area must be unobstructed ground suitable for the movement of wheeled trolleys.
All access roads and entry points must be suitable for a Transit-size van.
It is the client’s responsibility to ensure that the artiste(s) is provided with sufficient parking facilities at the venue for all vehicles associated with their act. If no legal parking is available at the venue, rendering the artiste(s) incapable of unloading, or after unloading the artist(s) is unable to secure legal parking within a ¼ mile radius of the venue, the client agrees to pay for any reasonable parking expenses thereby incurred. This includes, but is not limited to parking meters, car park fees, parking tickets, wheel clamp removal, impound release fees etc. However, the artiste(s) will make all reasonable attempts to find legal parking where possible.
Refreshments
It is the client’s duty to ensure that the band/artiste is provided with adequate non-alcoholic refreshments throughout their stay at the performance venue. The minimum that must be made available is a free unlimited supply of soft drinks for all members of the act and their staff.
If the client has requested that the artiste(s) attend the venue more than 3 hours before the start of the performance then 1 hot meal per person and unlimited soft drinks must be provided by the client.
Storage and Rest Area
The client must ensure that there is a separate, dry and comfortable indoor area for the artist(s) to change in and rest.
The area should preferably be lockable and must include sufficient chairs for the entire party.
Please note that cloakrooms, tents, kitchens, toilets and bathrooms are not acceptable for this purpose, although a clean, disabled toilet may be used as a changing area if no other area is available.
Noise Restrictions
The band/artiste(s) will always try to play at a volume appropriate to the venue but will not perform at a venue if a sound limiter is present unless the limiter is not wired to the mains sockets.
If power is cut off to the bands/artistes equipment and the equipment subsequently fails, or is deemed to be faulty, the client is liable for the repair costs and / or suitable replacement of such equipment.
If booking a band with live drums, the client should be aware that while the band will always try to play at a volume appropriate to the venue, the minimum level of volume is largely dictated by the drum noise. As a result, the volume of the band cannot be controlled in the same way as pre-recorded music. If the client stops the bands performance due to volume levels the client will be liable for the full performance fee.
The band/artiste(s) will stop playing immediately when instructed to do so by the client, the venue manager, catering staff, police, or local council member.
PA and Lighting
The band/artiste(s) will supply their own PA and lighting equipment suitable for audiences of up to 300 people. For larger venues the client will need to provide their own PA or arrange for the hire of suitable equipment.
Performance Duration
If booking a Tribute act the performance time will be set out in the contract and will be strictly adhered to.
If booking a Wedding Band the performance will be no more than 3 hours, with a 40 minute break, and will finish by midnight unless otherwise agreed. (It is down to the bands discretion if asked to play beyond midnight.)
If the band/artiste is unable to setup or start performing at the agreed time for reasons beyond their control they will not be obliged to extend their performance.
Once the band’s/artiste(s) equipment has been set-up and tested, they may agree to leave pre-recorded music playing through their PA system before the performance and between sets. The band/artiste(s) will bring their own selection of background music. If the client wishes to play their own music selection this must be agreed with the band/artiste(s) before the performance date.
It is agreed by the client that any equipment and instruments of the band/artiste(s) are not available for use by other performers or persons.
Setup and Breakdown
The Stewart Reid Band take approx 1 hour to set-up, sound check and change their clothes; so if they gain access to the stage/performance area at 7pm they should be ready for your 1st dance at 8pm.
Other bands/tribute acts set-up times vary but a general rule of thumb is the more members of the band, the longer it takes to set-up. Typically a 5 piece band with drums, guitar etc should take 1 1/2 hrs max.
The band/artiste(s) must be able to safely and conveniently dismantle and load their equipment directly after their performance.
If the band/artiste(s) are unable to breakdown their equipment directly after their performance or are in any way prevented from dismantling or unloading their equipment additional fees of £250 per hour will apply.
The band/artiste(s) will require approximately 1 hour after the performance to dismantle their equipment and load their vehicles. Please ensure that the venue managers are aware of this requirement.
Payment details
Once the agreed deposit has been paid the remaining balance must be paid in full no later than 14 days before the event (by bank transfer or cheque) or paid in cash at the start of the event and before the first live performance.
If you wish to pay by cash on the night, please ensure that this is arranged immediately upon the band’s/artiste(s) arrival at the venue. The band/artiste(s) reserve the right not to play until full payment has been made.
Cancellation
Should you (the hirer) wish to cancel a booking you agree to be bound by the cancellation fees detailed below. Cancellations must be notified in writing, signed by the hirer and by recorded delivery. In the event of cancellation by you ( the hirer) the following fees will apply:
In the event of a cancellation by you, the client, outwith 12 weeks prior to the performance date, you the client, will lose the agreed deposit but will not be liable for any other cancellation fee unless you are still going ahead with your wedding/event but you have decided to book another Band, Tribute act or DJ. In this case you, the client, will be liable to pay 50% of the outstanding balance.
In the event of a cancellation by you, the client, within 12 weeks prior to the performance date, you the client, will be liable for, and required to pay a cancellation fee of 50% of the outstanding band/artiste fee.
Where notice of cancellation is within 8 weeks in advance of the performance, you the client, will be liable for, and required to pay a cancellation fee of 75% of the outstanding band/artiste fee.
If you, the client, cancel within 4 weeks in advance of the performance, you the client, will be liable for, and required to pay a cancellation fee of 100% of the outstanding band/artiste fee.
If you, the client, breach any of the above Terms and Conditions you, the client, will be liable for, and required to pay the full outstanding band/artiste fee.
Remember, our contract can only be cancelled if we receive a signed, written letter by you via recorded delivery post.
Bookings will be confirmed only upon receipt of an agreed deposit. You will receive a written contract soon after the deposit has been paid. The purpose of the written contract is to confirm the details of the engagement, not to secure the engagement. Any agreed booking (whether by written, verbal or electronic means) will constitute a legally binding contract which incorporates the following non-negotiable terms and conditions of booking. Non-completion or non-return of the contract does not therefore terminate the original agreement.
Venue Requirements
While the artiste(s) will consult with the venue once a booking has been made you, the client must also ensure that the venue is suitable for the artistes performance.
The venue must provide a safe and adequate source of power suitable for the artistes PA, Stage lighting and equipment. We require a minimum of 2 x 13 amp main sockets for the PA and lighting system.
The venue must provide a safe, dry and even performance area of sufficient size to accommodate the performance of the artiste(s) with appropriate licenses and no inhibiting noise limiters. The stage area must be flat, dry and even and made from a solid material of sufficient strength to support the band/artiste and their equipment.
Overnight Acommodation
If the venue is more than 2hrs drive from the home/base of the artiste(s) the client will be required to arrange and pay for suitable overnight acommodation for the artiste(s).
Parking and Vehicle Access
The artiste(s) must be able to unload their vehicle(s) close to the performance area. The route from the parking area to the performance area must be unobstructed ground suitable for the movement of wheeled trolleys.
All access roads and entry points must be suitable for a Transit-size van.
It is the client’s responsibility to ensure that the artiste(s) is provided with sufficient parking facilities at the venue for all vehicles associated with their act. If no legal parking is available at the venue, rendering the artiste(s) incapable of unloading, or after unloading the artist(s) is unable to secure legal parking within a ¼ mile radius of the venue, the client agrees to pay for any reasonable parking expenses thereby incurred. This includes, but is not limited to parking meters, car park fees, parking tickets, wheel clamp removal, impound release fees etc. However, the artiste(s) will make all reasonable attempts to find legal parking where possible.
Refreshments
It is the client’s duty to ensure that the band/artiste is provided with adequate non-alcoholic refreshments throughout their stay at the performance venue. The minimum that must be made available is a free unlimited supply of soft drinks for all members of the act and their staff.
If the client has requested that the artiste(s) attend the venue more than 3 hours before the start of the performance then 1 hot meal per person and unlimited soft drinks must be provided by the client.
Storage and Rest Area
The client must ensure that there is a separate, dry and comfortable indoor area for the artist(s) to change in and rest.
The area should preferably be lockable and must include sufficient chairs for the entire party.
Please note that cloakrooms, tents, kitchens, toilets and bathrooms are not acceptable for this purpose, although a clean, disabled toilet may be used as a changing area if no other area is available.
Noise Restrictions
The band/artiste(s) will always try to play at a volume appropriate to the venue but will not perform at a venue if a sound limiter is present unless the limiter is not wired to the mains sockets.
If power is cut off to the bands/artistes equipment and the equipment subsequently fails, or is deemed to be faulty, the client is liable for the repair costs and / or suitable replacement of such equipment.
If booking a band with live drums, the client should be aware that while the band will always try to play at a volume appropriate to the venue, the minimum level of volume is largely dictated by the drum noise. As a result, the volume of the band cannot be controlled in the same way as pre-recorded music. If the client stops the bands performance due to volume levels the client will be liable for the full performance fee.
The band/artiste(s) will stop playing immediately when instructed to do so by the client, the venue manager, catering staff, police, or local council member.
PA and Lighting
The band/artiste(s) will supply their own PA and lighting equipment suitable for audiences of up to 300 people. For larger venues the client will need to provide their own PA or arrange for the hire of suitable equipment.
Performance Duration
If booking a Tribute act the performance time will be set out in the contract and will be strictly adhered to.
If booking a Wedding Band the performance will be no more than 3 hours, with a 40 minute break, and will finish by midnight unless otherwise agreed. (It is down to the bands discretion if asked to play beyond midnight.)
If the band/artiste is unable to setup or start performing at the agreed time for reasons beyond their control they will not be obliged to extend their performance.
Once the band’s/artiste(s) equipment has been set-up and tested, they may agree to leave pre-recorded music playing through their PA system before the performance and between sets. The band/artiste(s) will bring their own selection of background music. If the client wishes to play their own music selection this must be agreed with the band/artiste(s) before the performance date.
It is agreed by the client that any equipment and instruments of the band/artiste(s) are not available for use by other performers or persons.
Setup and Breakdown
The Stewart Reid Band take approx 1 hour to set-up, sound check and change their clothes; so if they gain access to the stage/performance area at 7pm they should be ready for your 1st dance at 8pm.
Other bands/tribute acts set-up times vary but a general rule of thumb is the more members of the band, the longer it takes to set-up. Typically a 5 piece band with drums, guitar etc should take 1 1/2 hrs max.
The band/artiste(s) must be able to safely and conveniently dismantle and load their equipment directly after their performance.
If the band/artiste(s) are unable to breakdown their equipment directly after their performance or are in any way prevented from dismantling or unloading their equipment additional fees of £250 per hour will apply.
The band/artiste(s) will require approximately 1 hour after the performance to dismantle their equipment and load their vehicles. Please ensure that the venue managers are aware of this requirement.
Payment details
Once the agreed deposit has been paid the remaining balance must be paid in full no later than 14 days before the event (by bank transfer or cheque) or paid in cash at the start of the event and before the first live performance.
If you wish to pay by cash on the night, please ensure that this is arranged immediately upon the band’s/artiste(s) arrival at the venue. The band/artiste(s) reserve the right not to play until full payment has been made.
Cancellation
Should you (the hirer) wish to cancel a booking you agree to be bound by the cancellation fees detailed below. Cancellations must be notified in writing, signed by the hirer and by recorded delivery. In the event of cancellation by you ( the hirer) the following fees will apply:
In the event of a cancellation by you, the client, outwith 12 weeks prior to the performance date, you the client, will lose the agreed deposit but will not be liable for any other cancellation fee unless you are still going ahead with your wedding/event but you have decided to book another Band, Tribute act or DJ. In this case you, the client, will be liable to pay 50% of the outstanding balance.
In the event of a cancellation by you, the client, within 12 weeks prior to the performance date, you the client, will be liable for, and required to pay a cancellation fee of 50% of the outstanding band/artiste fee.
Where notice of cancellation is within 8 weeks in advance of the performance, you the client, will be liable for, and required to pay a cancellation fee of 75% of the outstanding band/artiste fee.
If you, the client, cancel within 4 weeks in advance of the performance, you the client, will be liable for, and required to pay a cancellation fee of 100% of the outstanding band/artiste fee.
If you, the client, breach any of the above Terms and Conditions you, the client, will be liable for, and required to pay the full outstanding band/artiste fee.
Remember, our contract can only be cancelled if we receive a signed, written letter by you via recorded delivery post.
